turn your
missed
calls
into
booking-ready
enquiries
Missed Call Rescue for Appointment-based Service Businesses
Capture more enquiries when your team is busy or closed.
Capabilities
Capture missed enquiries
Replace voicemail or unanswered calls with an AI receptionist that captures caller details and what they need.
Booking or callback request
Checks your rules and either books a suitable slot or prepares a clean callback request for your team.
Lead details captured cleanly
Captures name, phone, email, reason for calling, urgency, preferred time and relevant notes.
Available when your team isn’t
Handles enquiries when staff are busy, unavailable or the business is closed.
Human handoff when needed
Complicated, sensitive or unexpected enquiries can be passed to your team rather than handled automatically.
Sent where your team works
New enquiries can be sent to your inbox, logged in a Google Sheet or added to your CRM for follow-up.
How It Works
Why work with Webmotivated?
Jonas had developed numerous programming tools that enabled the team to digest the data quicker, with less errors and in more user friendly format.
Great problem solving when we got stuck as to the way forward. His customer care is outstanding, and we say thank you!
FAQ
The Voice AI Appointment Setter is an advanced, fully automated voice-enabled AI agent that replaces traditional voicemail. It handles incoming calls 24/7, books appointments directly into your calendar, captures lead details, updates your CRM, and provides call summaries. It ensures no missed opportunities while enhancing customer experience.
By automating call handling, appointment booking, lead data capture and follow-ups, the Voice AI agent brings you:
- More clients – converts missed calls into actionable appointments.
- More availability – captures new leads and updates your CRM in real time.
- More time – saves up to 10+ hours of administrative work per week.
- More satisfaction – provides 24/7 client coverage, improving customer satisfaction and revenue potential.
- More personalisation – personalises conversations for returning clients.
- More consistency – a high quality customer service. Always.
No. We handle the integration and setup process for you. Once live, the system runs autonomously, requiring minimal maintenance.
With its modular design and compatibility with existing tools like calendars, CRMs, and communication platforms, we can typically have the solution up and running within a few weeks, depending on your specific requirements.
The agent captures caller details, such as names, emails, and reasons for calling, with precision. It updates your CRM and other systems in real time, eliminating manual data entry and ensuring data consistency across platforms.
The ROI is measurable and impactful:
- Growth in your lead conversions due to no missed calls.
- Significant time savings (10+ hours/week).
- New levels of consistency for your customer service.
- Clean and accurate data to grow your CRM. On auto-pilot.
- Reduced administrative overhead with automated workflows.
- Improved client satisfaction thanks to 24/7 availability.
Could this fit your business?
We’ll look at your missed-call and booking flow and see whether a small pilot makes sense.